Features to Look For in Document Sharing Software

In the past sharing documents with colleagues required printing them out or physically sharing them. This was inefficient and frequently led to errors and miscommunication. File-sharing software is an advanced alternative that allows employees to upload, download, and transfer various types of files through the internet or through a network. The most effective document sharing software come with features like version control, centralized data storage and real-time collaboration that makes it easier for project managers to share information and manage projects in real time.

The ideal tools for file sharing also permit IT to control the content to prevent unsuitable information from being shared or sensitive information from being leaking. They also ensure that users have the most up-to-date version of each file. Cloud-based applications allow multiple permissions, which helps ensure security and stops leaks of information.

Version tracking is an essential feature of any document sharing application. Many companies have integrated this feature into their systems to help teams avoid duplicate work or working with obsolete versions. You can search for this on platforms that support popular office applications such as CAD or photos and videos.

The most advanced document sharing software also offer seamless collaboration. They are easy to use and offer satisfaction beginning with the onboarding process and continuing to day-today use. You should look for an interface that is user-friendly and has the ability to search for specific words or phrases in titles and body text, and also to filter by upload and last-modified dates or file type, among other. Platforms should have the ability to sync files on your local computer to the cloud, for maximum convenience and productivity.

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